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Policies

The Victorian Government Purchasing Board's procurement framework is supported by five policies.

Governance

Governance structure embeds procurement across the organisation and ensures alignment with business planning. It encompasses greater focus on upfront strategic planning and transparency to provide consistency of market approach and better value-for-money procurement decisions.

Complexity and capability assessment

Procurement decisions based on an assessment of complexity and the capability of VMIA to conduct the procurement. Procurement can only proceed when VMIA determines it has the necessary capability to meet the complexity of the procurement activity.

Market analysis and review

Market analysis determines the capacity of the market to supply and the opportunities for market-based solutions. A review of requirements and processes in response to market analysis determines the most appropriate path to market.

Market approach

VMIA must continuously be applying a structured, measured approach to informing, evaluating and negotiating with suppliers.

Contract management and contract disclosure

Contract management is escalated to a high-level consideration early in the planning process to arrive at an integrated end-to-end procurement framework.

Directives

VMIA will ensure that all procurement activity continues to meet the following directives:

  • Value for money: A balanced judgement of a range of financial and non-financial factors, taking into account the mix of quality, cost and resources; fitness for purpose; total cost of ownership; and risk.
  • Accountability: The Accountable Officer has the flexibility to conduct procurement activities using appropriate capability to provide value-for-money outcomes.
  • Probity: High standards of behaviour and actions in the conduct of procurement processes, including equity, confidentiality, avoiding conflicts of interest, and consumer/supplier confidence in the integrity of government procurement processes.
  • Scalability: The relationship between the complexity of a procurement project and the capability of the organisation to conduct it to achieve a good procurement outcome.

Forward Procurement Plan

The Forward Procurement Plan provides suppliers with an indication of likely procurements for VMIA in this financial year (2022-2023) and will be updated on a quarterly basis.

VMIA Forward Procurement Plan [PDF, 119KB]

Complaints

To lodge a complaint regarding an aspect of the VMIA procurement process, write to:

Chief Procurement Officer (CPO)
Level 10, 161 Collins Street
Melbourne 3000

Or email the CPO at procurement@vmia.vic.gov.au

Within 5 working days of receipt of your complaint:

  • You will receive a written acknowledgement of your complaint.
  • VMIA will record the complaint on VMIA’s complaint register.
  • VMIA will appoint an independent person to investigate the complaint.

Within 20 working days of receipt of your complaint:

  • The independent person will investigate your complaint.
  • VMIA will provide you with a written response with the outcome of the complaint investigation.

If additional information is required, or the services of external parties are required to advise on elements of the complaint, there will be an extension of time. This will be based on the number of working days between the request for, and receipt of, additional information and/or advice sought.

More information